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This online version is for convenience; the official version of this policy is housed in the University Secretariat. In case of discrepancy between the online version and the official version held by the Secretariat, the official version shall prevail.

Original document approved by the board of governors: May 30, 1995

Amended to comply with the WLU-WLU Faculty Association Agreement, effective from: April 1, 1996 to June 30, 1999

Amended document approved by the Board of Governors' Executive and Governance Committee: August 28, 1996

Amended by the university secretariat to comply with WLU-WLU Faculty Association Agreements, effective from: July 1, 1999 to June 30, 2002; July 1, 2002 to June 30, 2005; July 1, 2005 to June 30, 2008; July 1, 2008 to June 30, 2011; July 1, 2011 to June 30, 2014; and July 1, 2014 to June 30, 2017

Changes approved by the Board of Governors: September 11, 2020

Preamble

"The government of the University and the control of its property and revenues, the conduct of its business and affairs, except with respect to such matters as are assigned by this Act to the Senate, are vested in the Board of Governors, and the Board of Governors has all powers necessary or convenient to perform its duties and to achieve the objects of the University and, without limiting the generality of the foregoing, has the power to,

(a) appoint, promote, suspend and remove the President and all other officers of the University, heads and associate heads of faculties, the members of faculty or administrative staff of the University, and all other agents of the University, but no person shall be appointed, promoted, suspended or removed as the head of a faculty or school, as a senior administrative officer or as a member of faculty except on the recommendation of the President".

Excerpt from section 12 of The Wilfrid Laurier University Act, 1973.

Table of Contents

1. General Rules for Search and Review Committees
   1. Definitions
   2. Committee Membership
   3. Meeting Proceedings
   4. Voting
2. Procedures for Searches and Reviews of Senior Administrators
   1. Search Procedures
   2. Review Procedures
3. Search and Review Committees
   1. President
   2. Vice-President: Academic and Provost
   3. Vice-President: Finance and Administration
   4. Vice-President: Development and Alumni Relations
   5. Vice-President: Research
   6. Vice-President: Student Affairs
   7. Deans of Faculties
   8. University Librarian
   9. Assistant Vice-President: Enrolment Services and Registrar
   10. Associate Vice-President: Teaching and Learning

I. General Rules for Search and Review Committees

These general rules apply to the composition and proceedings for Search and Review Committees for university officers who are ex-officio members of Senate, except for the Chair of the Board of Governors and the Chancellor, including the following positions: President and Vice-Chancellor, Provost and Vice-President: Academic, Vice-President: Finance and Administration, Vice-President: Advancement and External Relations, Vice-President: Research, Vice-President: Student Affairs, Assistant Vice-President: Enrolment Services and Registrar, Deans of Faculties, University Librarian and Associate Vice-Provost: Teaching and Learning. The procedures for appointment/renewals for each position considered in this document are found in section II, Procedures for Searches and Reviews of Senior Administrators.

A. Definitions

• Quorum: two-thirds to the voting committee membership.
• Majority: 50% plus one of the voting committee members in attendance.
• Attendance: present for the meeting either in person, by video or teleconference, or as permitted by the Committee Chair.
• Search Committee: established when a search is undertaken for a position open for competition.
• Review Committee: established to assess and consider recommendations on whether or not an incumbent with a term appointment should be reappointed for a further term.
• Committee: includes a Search Committee and/or Review Committee.
• Board: means the Wilfrid Laurier University Board of Governors.

B. Committee Membership

Filling Committee Positions

1. A Committee secretary will be designated to a Committee as a non-voting member. An HR resource may be designated to a Committee as a non-voting member.

2. Multi-campus representation should be a consideration when determining Committee membership.

3. Committee membership for each search committee is outlined in section III of this document.

Member Obligations

4. Before joining a Committee, members are strongly urged to consider the time commitment required for the search or review as well as any other personal or professional obligations that may interfere, or be in conflict with, their duties as a Committee member. Members shall not serve on any Committee where there is a conflict of interest. If a conflict arises during the course of the review or search, the member with the conflict will declare a conflict immediately to the committee chair. If a conflict has been declared, the Chair will determine the appropriate steps as to whether a replacement will be sought. See university policy 8.1 Conflict of Interest Policy.

5. Members of a Committee shall sit as individuals and not as delegates or representatives of any group.

6. All consultations, discussions and deliberations of a Committee shall be confidential. Any materials distributed in advance or at a meeting must be kept confidential, as are notes taken by committee members. Violations of confidentiality shall result in such sanctions as the Board deems appropriate subject to the by-laws, regulations and policies of the university.

7. Committee members must come to meetings prepared and having reviewed any materials provided in advance.

8. Although attendance by video or teleconference may be permitted, Committee members are strongly encouraged to attend meetings in person and may be required to attend personally for candidate presentations and interviews.

9. Once appointed to a Committee, a member cannot apply for consideration for the position that is the subject of the search.

10. In the event a Committee member becomes incapacitated or is unable to continue service, the Committee Chair shall determine what action is appropriate considering thecircumstances and timeliness of the process.

C. Meeting Proceedings

1. The Committee Chair shall determine if the services of an external consultant shall be used.

2. All Committee meetings, meeting materials, and minutes shall be in camera and confidential.

3. Meetings may be attended by members by telephone conference or video conference when available.

4. Minutes shall be kept by the Committee secretary.

5. Normally, the Committee shall complete its work within 8 months from the date of the Committee’s first meeting. Approval of the Board of Governors or its Executive Committee is required where a search or review is anticipated to take significantly longer than 8 months.

6. All confidential materials shall be collected by the Committee secretary when the Committee work is finished.

D. Voting

1. Subject to the provisions governing renewal of an appointment section II.B, all decisions of Search and Review Committees shall be taken by majority vote (see Section A. Definitions).

2. All Committee members who have attended at least one round of interviews for all candidatesare eligible to vote unless they are defined as a non-voting member or as may be otherwise specified.

3. When a vote is conducted, any member attending by teleconference or video conference shall cast their vote ballot through a confidential online medium as indicated by the Committee secretary.

4. The Committee shall attempt to make decisions by consensus.

5. Questions other than recommendation for appointment or renewal are to be determined by a majority vote, where the Committee Chair has the right to vote as a Committee member, and their vote does not have any additional weight. In the event the Chair has voted and it is a tie vote, the Chair shall declare the motion defeated.

6. In voting on all appointments or renewals, a secret ballot must be used, abstentions are not allowed, and proxy votes are not permitted. The recommendation for appointment or renewal shall be framed in the affirmative.

7. A recommendation for a renewal without competition requires the support of at least sixty percent (60%) of those voting.

8. Voting by Committee Chair

a. With the exception of the Search or Review Committee for the President, the Committee Chair shall not participate in voting on a recommendation for appointment or renewal, but shall cast a vote to confirm or veto the Committee’s recommendation of a candidate for the office. In the event of a tie vote, where the Committee cannot recommend a single candidate, the meeting shall be adjourned and another meeting be scheduled at which another vote shall be held. If this second vote also results in a tie and no recommendation, then to overcome the procedural impasse, the Chair shall cast a vote. The Chair retains the right to confirm or veto the recommendation of the Committee arrived at through this procedure.

b. For the Search or Review Committee for the President, the Chair has the right to vote as a committee member and generally shall vote; however their vote does not have any additional weight. In the event of a tie vote, where the Committee cannot recommend a single candidate, the meeting shall be adjourned and another meeting be scheduled at which another vote shall be held. If this second vote also results in a tie and no recommendation, then the search/renewal is declared failed.

II. Procedures for Searches and Reviews of Senior Administrators

A. Search Procedures

1. Except for the procedures and requirements set out in the WLUFA Collective Agreement and below, the Search Committee shall establish its own procedures.

2. The Search Committee shall have the composition as specified for the position and follow all rules in the General Rules for Search and Review Committees.

3. The Committee shall establish, through consultation, the specific qualifications expected of the position.

4. The Committee shall take appropriate steps to advertise the position and to invite applications.

5. The Committee shall review all applications, which are to be considered under a set of criteria established by the Committee. The Committee will develop a qualified short list of candidates, seeking diverse representation that takes into consideration the areas of underrepresentation in the University. Such candidates will be invited to meet with the Committee and with such other persons or groups as the Committee considers appropriate.

6. The Search Committee shall recommend one candidate for appointment. In forwarding its recommendation to the President, Senate, or Board as appropriate, the recommendation shall be supported by a comprehensive report of the work of the Committee, including a description of the procedures followed, the number of candidates considered, equity data for the candidate pool and the recommendation. The Committee's recommendation shall be presented to the Senate for its advice and to a subsequent meeting of the Board for approval at the earliest possible time.

7. In considering the report and recommendation of a Search Committee, Senate will meet in camera as a committee of the whole, and shall determine its advice which shall be transmitted to the Board (see Senate By-law, section 9.1 for the Procedures for Senate Advice in the Selection of University Officers).

8. Based on the report of a Search Committee and the advice of Senate, the Board of Governors (or as delegated, the Executive Committee) will meet in camera and shall determine its decision regarding approval of the recommendation.

9. Should recruitment and selection efforts not result in a recommended candidate for the Board, the Committee shall notify the Board of their next steps.

B. Review Procedures

1. Prior to the expiry of the first term of the incumbent, as indicated under Appointment Term and Renewal of each position in section III, the chair of the Review Committee shall determine if the incumbent intends to seek a renewal of the appointment. If the response is positive, a Review Committee shall be formed. The Review Committee shall have the same composition as a Search Committee and follow all rules in General Rules for Search and Review Committees.

2. If the incumbent holds a tenured or continuing faculty appointment and has completed two terms of office, a search shall be undertaken and a Search Committee established. The incumbent may stand for a further term in competition with other candidates for the office, but the incumbent may not stand for a fourth term.

3. The Review Committee shall determine whether or not to recommend renewal. In carrying out its deliberation, the Committee shall use the review process and criteria employed in the annual review of the incumbent, the goals established during the incumbent’s current term, and the broad objectives of the University for the next five years.

4. The Committee shall meet with the incumbent at the beginning of the process to discuss the review and to provide an opportunity for the incumbent to submit a self-evaluation.

5. In seeking opinions on the performance of the incumbent, the Committee shall consult with the internal university community (particularly within the relevant Faculty for Deans) and, if applicable, appropriate individuals and groups external to the University. It is expected that such consultations shall be conducted primarily through private interviews and written feedback.

6. Recommendation

a. In the case of a positive review for the position of President, the Review Committee shall recommend renewal and the Committee Chair shall present the recommendation to the Senate for advice and to the Board for approval.

b. In the case of a positive review for the position of any Vice-President, Dean, Assistant Vice-President, Associate Vice-President, or University Librarian, the Review Committee shall recommend renewal and the Committee Chair shall forward this recommendation to the President. The Committee Chair, subject to the President’s recommendation shall present the recommendation to Senate for advice and then to the Board for approval.

c. In the case of an unfavourable review or the Committee recommendation is not approved by the Board, the Board will provide direction to the Committee Chair as to next steps.

7. In the case of extenuating circumstances, the Board of Governors may approve an extension of the term of an incumbent.

III. Search and Review Committees

A. President

The President of the university is the chief executive officer of the university and has supervision over and direction of the academic work and general administration of the university, the members of faculty, officers, employees and students thereof, and such other powers and duties as from time to time may be conferred upon or assigned to them by the Board.

Appointment Term and Renewal

The President is appointed by the Board of Governors following advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the Chair of the Board shall determine if the President intends to seek a renewal of the appointment.

Committee Composition

The Search and Review Committees for the President shall be composed of:

15 voting members as follows:

• The Chair of the Board who shall chair the Committee;
• 3 external members of the Board of Governors, appointed by the Board, with:
  • one of whom shall be an alumni representative of the Board;
• 1 undergraduate student, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 1 staff representative of the Board, appointed by the Board;
• 2 members holding the office of Vice-President, Dean, or University Librarian, appointed by the Board; and
• 6 faculty members with tenured or continuing appointment, elected by the University Faculty Council, with:
  • not more than one representative from any one faculty or from the library,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus.

The University Secretary or designate shall serve as the non-voting Committee secretary.

B. Provost and Vice-President: Academic

The duties of the Provost and Vice-President: Academic are delegated from the Board through the President and include responsibility for the overall plan, coordination and supervision of the academic components of the University in cooperation with the Deans of the Faculties and implementing the Collective Agreements with the Wilfrid Laurier University Faculty Association.

Appointment Term and Renewal

The Vice-President: Academic is appointed by the Board of Governors on the recommendation of the President following advice from Senate. The term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the Presidentshall determine if the incumbent intends to seek a renewal of the appointment.

Committee Composition

The Search and Review Committees for the Vice-President: Academic shall be composed of:

15 voting members as follows:

• The President who shall chair the Committee;
• 1 external members of the Board of Governors, appointed by the Board;
• 1 member holding the office of Dean, appointed by the committee Chair;
• 1 member holding the office of University Librarian, or Assistant/Associate Vice President/Provost reporting to the Provost and VP: Academic appointed by the committee Chair;
• 1 undergraduate student representative of Senate, appointed by WLUSU;
• 1 graduate student representative of Senate, appointed by WLUGSA;
• 1 staff representative of the Board, appointed by the Board;
• 7 faculty members with tenured or continuing appointment, elected by the University Faculty Council, with:
  • not more than one representative from any faculty or from the library at least one representative from the Brantford campus,
  • at least one representative from the Waterloo campus; and
• 1 Senate member, elected by Senate.

C. Vice-President: Finance and Administration

The Vice-President: Finance and Administration is responsible for financial resources, risk management and campus operation, facilities and asset management, information and communication technologies and for a number of ancillary services.

Appointment Term and Renewal

The Vice-President: Finance and Administration is appointed by the Board following the advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the President shall determine if the incumbent intends to seek a renewal of the appointment. There shall be a review after the conclusion of the initial five-year term of office, according to section II.B. Thereafter, any review may be initiated by the President, or by a motion of Senate passed by a 60% majority.

Committee Composition

The Search and Review Committees for the Vice-President: Finance and Administration shall be composed:

13 voting members as follows:

• The President who shall chair the Committee;
• 2 external members of the Board, appointed by the Board, with:
  • one either the Chair of the Audit and Compliance Committee or Finance and Investments Committee (or designate);
• 1 member holding the office of Dean or University Librarian, appointed by the Chair;
• 1 undergraduate student, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 2 staff members with a continuing position, chosen from the areas that report to the Vice-President: Finance and Administration.
  • The Chair will select one staff representative of whom holds an office of Director or Assistant Vice-President that reports directly to the Vice-President: Finance and Administration, and
  • One staff representatives will be selected by an election where all relevant staff members in a continuing position can vote. The elected staff member must include:
    • one management or non-management staff members;
    • not more than one representative from any area
• 4 faculty members with tenured or continuing appointment, elected by the University Faculty Council, with:
  • not more than one representative from any faculty or from the Library,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus; and
• 1 Senate member, elected by Senate.

D. Vice-President: Advancement and External Relations

The responsibilities of the Vice-President: Advancement and External Relations include overall management of external relations, development, alumni relations, and advancement servicesand other duties included in the position description.

Appointment Term and Renewal

The Vice-President: Development and Alumni Relations is appointed by the Board following the advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the President shall determine if the incumbent intends to seek a renewal of the appointment. There shall be a review after the conclusion of the initial five-year term of office, according to section II.B. Thereafter, any review may be initiated by the President, or by a motion of Senate passed by a 60% majority.

Committee Composition

The Search and Review Committees for the Vice-President: Development and Alumni Relations shall be composed of:

14 voting members as follows:

• The President who shall chair the Committee;
• 1 external members of the Board, appointed by the Board;
• 1 member holding the office of Dean or University Librarian, appointed by the Chair;
• 1 alumni representative, appointed by WLUAA;
• 1 undergraduate student, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 2 staff members with a continuing position, chosen from the areas that report to the Vice-President: Advancement and External Relations.
  • The Chair will select one staff representative of one of whom holds the office of Director or Assistant Vice-President, that reports directly to the Vice-President: Advancement and External Relations and one staff representative will be selected by an election where all relevant staff members in a continuing position can vote. The elected staff members must include:
    • one management or non-management member;
    • not more than one representative from any area
• 5 faculty members with tenured or continuing appointment, elected by the University Faculty Council, with:
  • not more than one representative from any faculty or from the Library,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus; and
• 1 Senate members, elected by Senate.

E. Vice-President: Research

The responsibilities of the Vice-President: Research include overall management of the research enterprise of the university, and other duties as described in the Position Description.

Appointment Term and Renewal

The Vice-President: Research is appointed by the Board following the advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the President shall determine if the incumbent intends to seek a renewal of the appointment.

Committee Composition

The Search and Review Committees for the Vice-President: Research shall be composed of:

15 voting members as follows:

• The President who shall chair the Committee;
• 1 external member of the Board, appointed by the Board;
• The Vice-President: Academic;
• 2 Deans, appointed by the committee Chair;
• 1 graduate student, appointed by WLUGSA;
• 1 staff member, either management or non-management, with a continuing position from the Office of Research Services. The staff representative is selected by an election where all relevant staff members can vote;
• 7 faculty members with tenured or continuing appointment, elected by University Faculty Council, with:
  • not more than one representative from any one faculty or from the Library,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus; and
• 1 Senate member, elected by Senate.

F. Vice-President: Student Affairs

The responsibilities of the Vice-President: Student Affairs include the development, direction and implementation of all student life activities and policies for the University, and other duties as described in the Position Description.

Appointment Term and Renewal

The Vice-President: Student Affairs is appointed by the Board following the advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed.

No later than 18 months prior to the expiry of the first term of the incumbent, the President shall determine if the incumbent intends to seek a renewal of the appointment. There shall be a review after the conclusion of the initial five-year term of office, according to section II.B. Thereafter, any review may be initiated by the President, or by a motion of Senate passed by a 60% majority.

Committee Composition

The Search and Review Committees for the Vice-President: Student Affairs shall be composed of:

15 voting members as follows:

• The President who shall chair the Committee;
• 1 external member of the Board, appointed by the Board;
• 1 Dean of an undergraduate academic unit, appointed by the Chair;
• 2 staff members with a continuing position, chosen from the areas that report to the Vice-President: Student Affairs.
  • The Chair will select one staff representative of one of whom holds the office of Director, Assistant Vice-President, Associate Vice-President or Dean of Students that reports directly to the Vice-President: Student Affairs and one staff representative will be selected by an election where all relevant staff members in a continuing position can vote. The elected staff members must include:
    • one management or non-management member;
    • not more than one representative from any area
• 3 undergraduate students, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 5 faculty members with tenured appointment, elected by the University Faculty Council, with:
  • Not more than one representative from any one Faculty;
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus; and
• 1 Senate members, elected from Senate.

G. Deans of Faculties

Appointment Term and Renewal

A Dean is appointed by the Board of Governors following the recommendation of the President and with the advice of Senate. The initial term of appointment is five years (unless fewer years are recommended by the Search Committee) and may be renewed. No later than 12 months prior to the expiry of the first term of the incumbent, the Vice-President: Academic shall determine if the incumbent intends to seek a renewal of the appointment.

Committee Composition

A representative from Human Resources shall serve as the non-voting Committee secretary for any Search Committee for the position of Dean. The Office of the Vice-President: Academic shall serve as the non-voting Committee secretary for any Review Committee for the position of Dean.

1) Dean of the Lazaridis School of Business and Economics

The Search and Review Committees shall be composed of:

11 voting members as follows:

• The Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the committee Chair;
• 2 students from the Lazaridis School of Business and Economics, with:
  • not more than one representative from any one department, program or area,
• 1 undergraduate student, appointed by WLUSU, and
• 1 graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Lazaridis School of Business and Economics, selected by an election where all staff members in the LazaridisSchool of Business and Economics with a continuing position may vote;
• 5 faculty members, as follows:
  • 3 faculty members from the Department of Business, one of whom shall be an Associate Dean; the others shall be elected by the full-time Faculty members of the Department; normally, one of these Members shall be replaced by the CTF members of the Department.
  • 2 faculty members from the Department of Economics, one of whom shall be the Chair of the Department; the other shall be elected by the full-time Faculty members of the Department. If the Chair is not eligible to serve on the Committee, a designate shall be elected by the full-time faculty Members of the Department.
• 1 Senate members, elected by Senate.

2) Dean of the Faculty of Music

The Search and Review Committees shall be composed of:

9 voting members as follows:

• the Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair;
• 1 student from the Faculty of Music, either undergraduate or graduate, nominated by WLUSU or WLUGSA,
• 1 staff member with a continuing position from within the Faculty of Music, selected by an election where all staff members in the Faculty with a continuing position may vote;
• 4 tenured faculty members elected from and by the full-time faculty members in the Faculty of Music; normally one of the Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty.
• 1 Senate members, elected by Senate.

3) Dean of the Faculty of Social Work

The Search and Review Committees shall be composed of:

11 voting members as follows:

• the Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair
• 1 undergraduate student from the Faculty of Social Work, appointed by WLUSU
• 1 graduate student from the Faculty of Social Work, appointed by WLUGSA
• 1 staff member with a continuing position from within the Faculty of Social Work, selected by an election where all staff members in the Faculty with a continuing position may vote;
• 5 tenured faculty members elected from and by the full time faculty of the Faculty of Social Work, with at least one representative from the Brantford Campus; normally one of the Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty.
• 1 Senate members, elected by Senate.

4) Dean of the Faculty of Arts

The Search and Review Committees shall be composed of:

11 voting members as follows:

• the Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair;
• 2 students from the Faculty of Arts, with:
  • not more than one representative from any one department or program,
  • 1 undergraduate student, appointed by WLUSU, and
  • 1 graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Faculty of Arts, selected by an election where all staff members in the Faculty with a continuing position may vote;
• 5 full-time faculty members elected from and by the full-time Faculty of the Faculty of Arts; with (and nor more than 2) Department Chairs and no more than one of these Members shall be from any one department. Normally, one of these Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty; and
• 1 Senate members, elected by Senate.

5) Dean of the Faculty of Science

The Search and Review Committees shall be composed of:

11 voting members as follows:

• The Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair
• 2 students from the Faculty of Science, with:
  • not more than one student representative from any one department,
  • 1 undergraduate student, appointed by WLUSU, and
  • 1 graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Faculty of Science, selected by an election where all staff members in the Faculty of Science with a continuing position may vote;
• 5 full-time faculty members elected from and by the full-time Faculty of the Faculty of Science; with 2 (and no more than 2) Department Chairs and no more than one shall be from any department. Normally, one of these Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty.
• 1 Senate members, elected by Senate.

6) Associate Vice-President and Dean of the Faculty of Graduate and Postdoctoral Studies

The Search and Review Committees shall be composed of:

11 voting members as follows:

• The Vice-President: Academic who shall chair the committee;
• 2 Deans from another academic unit, appointed by the Chair;
• 1 graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Faculty of Graduate and Postdoctoral Studies, selected by an election where all staff members in the Faculty of Graduate and Postdoctoral Studies with a continuing position may vote;
• 5 tenured faculty members, elected by University Faculty Council, with:
  • not more than one representative from any one faculty,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo campus; and
• 1 Senate members, elected by Senate.

7) Dean of the Faculty of Human and Social Sciences

The Search and Review Committees shall be composed of:

11 voting members as follows:

• the Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair;
• 2 students from the Faculty of Human and Social Sciences, with:
  • not more than one representative from any one department or program,
  • one undergraduate student, appointed by WLUSU, and
  • one graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Faculty of Human and Social Sciences, selected by an election where all staff members in the Faculty of Human and Social Sciences with a continuing position may vote;
• 5 Tenured Faculty Members elected from and by the full-time faculty of the Faculty of Human and Social Sciences; with 1 (and no more than 1) Department Chair or Program Coordinator and no more than one faculty representative shall be from any one department or program. Normally, one of these Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty; and
• 1 Senate members, elected by Senate.

8) Dean of the Faculty of Liberal Arts

The Search and Review Committees shall be composed of:

11 voting members as follows:

• The Vice-President Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair;
• 2 students from the Faculty of Liberal Arts, with:
  • not more than one representative from any one department or program,
  • one undergraduate student, appointed by WLUSU, and
  • one graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from within the Faculty of Liberal Arts, selected by an election where all staff members in the Faculty of Liberal Arts with a continuing position may vote;
• 5 Tenured Faculty Members elected from and by the full-time faculty of the Faculty of Liberal Arts, with 1 (and no more that 1) Department Chair or Program Coordinator and no more than one faculty representative shall be from any one department or program. Normally, one of these Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty.
• 1 Senate members, elected by Senate.

9) Dean of the Faculty of Education

The Search and Review Committees shall be composed of:

10 voting members as follows:

• The Vice-President: Academic who shall chair the committee;
• 1 Dean from another academic unit, appointed by the Chair;
• 2 students including:
  • 1 Teacher Education Candidate from the Faculty of Education, or Teacher Education Graduate who completed the Bachelor of Education program in the Faculty of Education in the previous academic year, and
  • 1 graduate student from the Master of Education program;
• 1 staff member with a continuing position from within the Faculty of Education, selected by an election where all staff members in the Faculty of Education with a continuing position may vote;
• 5 tenured Faculty Members or Members holding Provisional or Candidacy Appointments elected from and by the full-time faculty of the Faculty of Education. Where necessary, tenured Faculty Members from outside the Faculty of Education elected by full-time members of University Faculty Council; among these, there shall be no more than one Member from each of the Faculties. Cross-appointed members of the Faculty of Education are eligible. Of these tenured Faculty Members, at least one shall hold an Ontario Teaching Certificate, or other equivalent professional designation. Normally, one of these Members shall be replaced by a Contract Teaching Faculty member elected from and by the CTF members of the Faculty.
• 1 Senate members, elected by Senate.

H. University Librarian

Appointment Term and Renewal

The University Librarian is appointed by the Board of Governors following the recommendation of the President and with the advice of Senate, for a renewable term of five years. No later than 12 months prior to the expiry of the first term of the incumbent, the Vice-President: Academic shall determine if the incumbent intends to seek a renewal of the appointment.

Committee Composition

The Search and Review Committees for the University Librarian shall be composed of:

11 voting members as follows:

• The Vice-President: Academic who shall chair the committee;
• 1 Dean, appointed by the Chair;
• 1 undergraduate student, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 1 staff member with a continuing position from an area reporting to the University Librarian, selected by an election where all staff members in an area reporting to the University Librarian with a continuing position may vote;
• 5 librarian members with tenured or continuing appointments elected from and by the full-time Librarians in the Library, with at least one representative from the Brantford Campus and one from the Waterloo Campus.
• 6 Librarian
• 1 Senate Members elected by Senate.

I. Assistant Vice-President: Enrolment Services and Registrar

Appointment Term and Renewal

The Assistant Vice-President: Enrolment Services and Registrar is appointed by the Board of Governors following the recommendation of the President and with the advice of Senate, for a renewable term of five years.

No later than 12 months prior to the expiry of the first term of the incumbent, the Vice-President: Academic shall determine if the incumbent intends to seek a renewal of the appointment.

For the position of Assistant Vice-President: Enrolment Services and Registrar, there shall be a review after the conclusion of the initial five-year term of office, according to section II.B. Thereafter, a review may be initiated by the President, or by a motion of Senate passed by a 60% majority.

Committee Composition

The Search and Review Committees for the Assistant Vice-President: Enrolment Services and Registrar shall be composed of:

11 voting members as follows:

• the Provost and Vice-President: Academic who shall chair the committee;
• 2 Deans, appointed by the Chair
• 1 undergraduate student, appointed by WLUSU;
• 1 staff member, either management or non-management, with a continuing position from the areas that report to the Assistant Vice-President: Enrolment Services and Registrar, selected by an election where all staff members in the area with a continuing position may vote;
• 5 tenured faculty members, elected by the University Faculty Council, with:
  • not more than one representative from any one faculty,
  • at least one representative from the Brantford campus, and
  • at least one representative from the Waterloo Campus; and
• 1 Senate Member elected by Senate.

J. Associate Vice-Provost: Teaching and Learning

Appointment Term and Renewal

The Associate Vice-Provost: Teaching and Learning is appointed by the Board of Governors following the recommendation of the President and with the advice of Senate, for a renewable term of five years.

No later than 12 months prior to the expiry of the first term of the incumbent, the Vice-Provost: Academic shall determine if the incumbent intends to seek a renewal of the appointment.

Committee Composition

The Search and Review Committees for the Associate Vice-Provost: Teaching and Learning shall be composed of:

15 voting members as follows:

• The Vice-President: Academic and the Vice-President: Student Affairs, one of whom shall chair the committee;
• 1 Dean or University Librarian, appointed by the Chair
• 1 undergraduate student, appointed by WLUSU;
• 1 graduate student, appointed by WLUGSA;
• 2 staff members with a continuing position, chosen from the areas that report to the Associate Vice-Provost: Teaching and Learning. The Chair will select one staff representative of one of whom holds the office of Director or Assistant Vice President that reports directly to the Associate Vice-Provost: Teaching and Learning and one staff representative will be selected by an election where all relevant staff members in a continuing position can vote. The elected staff members must include:
  • one management or non-management member;
  • not more than one representative from any area
• 7 Tenured or Continuing Appointment Faculty Members, with not more than one representative from any one Faculty, and at least one representative from the Brantford Campus and at least one representative from the Waterloo campus,
• 1 Senate Member, elected by Senate.